Payroll Accountant

General Purpose of the Position

Member of the Human Resources team that will ensure accurate processing and recording of Firm and clients’ payroll, provide timely and accurate financial information, and participates in daily data entry payroll processing. Assisting with day-to-day operations of the HR functions and duties. 

Principal Responsibilities

Payroll:

  1. Maintains payroll information by collecting, calculating, and entering data for the Firm and for clients.
  2. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
  3. Prepares and distribute reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.
  4. Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
  5. Resolves payroll discrepancies by collecting and analyzing information.
  6. Provides payroll information by answering questions and requests.
  7. Maintains payroll operations by following policies and procedures; reporting needed changes.
  8. Maintains employee confidence and protects payroll operations by keeping information confidential.
  9. Analyze and compare monthly ADP and Practice CS administrative time identified as personal, holiday, vacation, and sick for HR to make sure that information uploaded to both systems agree (ADP & Practice).
  10. Enter and revise all HR related data in the bi-weekly payroll system. 
  11. Quarterly Reports such as Chauffer’s Insurance, Disability (SINOT) and Workers’ compensation (FONDO). 

Human Resources

Firm Wide

  1. Oversee employee time and attendance, identify tardiness or absence patterns and report to manager.
  2. Assist with the compensation policy as well as the annual compensation process.
  3. Update ADP Portal with BDOers news.
  4. Keep track of employee’s anniversary dates.
  5. Prepares the employees birthday list and publish it the first day of every month.
  6. Keep Records of driven licenses, passports, and car insurance to comply with HR policies.
  7. Reconcile the monthly life insurance invoice. 

Assurance Department

  1. Processing/assist with employees’ time off requests/approvals.
  2. Review weekly time entry in Practice CS of Assurance team and send reminders to Staff about missing time entries needed.

Accounting Department

  1. Register employees’ expenses and post payments on QuickBooks program. 
  2. Register payroll journal entries into QuickBooks. 
  3. Create ADP GL accounts when necessary. 
  4. Calculate Puerto Rico sales tax (IVU). 
  5. Reconcile all deposits such as (wires, ACH, checks, credit cards).
  6. Register daily collections in QuickBooks. 

Education, Training and/or Experience Required

To perform this position a bachelor’s degree (B.A.) from a four-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience will be needed.

Language, Skills and Knowledge

Knows and applies human resources techniques and administrative procedures such as:  recruiting and selection, salary administration, benefit administration, payroll, employee relation and others as needs arise.  Possesses basic knowledge of applicable labor laws and regulations.  Knows and follows firms’ policies and regulations. 

Must project a mature, well-balanced personality. Ability to write and speak fluently in both Spanish and English.  The person needs to be skilled in order to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.   

Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.  Ability to work with several projects at a time and have attention to detail.

Must be a person of high ethical standards. Impeccable manners, punctuality, reliability, attention to detail and empathy are critical success factors. Computer literacy and proficiency in Microsoft applications (i.e. Word, Excel, PowerPoint, Outlook, etc) is needed.

Reasoning Abilities

The employee must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to deal with problems involving several concrete variables in standardized situations. 

Equipment Used

PC/laptop, telephone, calculator, photocopier, scanner, facsimile, e-mail.

Physical Demands

The position requires normal physical effort when standing, walking, sitting and/or using office equipment. 

Work Environment

This position usually performs in an office environment under normal conditions with moderate noises. 

Disclaimer

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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